Jobbeschreibung
Executive Assistant, part-time 20 hrs per week, Munich
Are you ready to join a group of talented people in an innovative investment company? This is an opportunity to join an organisation that is building the urban future, with a focus on putting people and the planet at the heart of all we do.
We are looking for an Executive Assistant in permanent employment to support two of our senior leaders. If you are a proactive problem solver, a great communicator with strong organizational skills, and a team player with an ability to drive administrative processes, you might just be the person we are looking for.
The Position (w/m/d)
As the part-time Executive Assistant, you will play a central coordinating role in supporting the Velo Capital leadership team. You will work closely with a person with a dual role as COO and Fund Manager, as well as the Velo Capital Head of Investments in Germany, becoming a key go-to person to support their daily tasks and the practical functioning of the leadership team. In your role, you will join an international team based in multiple countries and offices, working and communicating primarily in German and English.
Your responsibility areas include, but are not limited to:
- Administrative tasks
- Calendar and inbox management
- Travel arrangements
- Submission of travel expenses
- Maintaining contacts in Outlook
- Meeting organization
- Coordination of attendance, agendas, materials, presentations, prep time, room bookings, meeting memos, and follow ups
- Close coordination with the Executive Assistant community and Office Services team across geographies
- Ownership of selected support processes and recurring meetings
- Scheduling and coordinating weekly recurring meetings e.g. All Hands meetings, Business Updates, Committee Meetings
- Internal communication – preparing / collating all staff communication on email and in regular update presentations
- Coordination of events
- Driving other internal projects and ad hoc tasks of various size and complexity for the Velo Leadership Team
We can partially tailor your areas of responsibility to align with your professional preferences.
Qualifications
We expect you to be experienced in an executive or team assistant position. You are familiar with Microsoft Office tools, especially Outlook and PowerPoint. You may have completed bachelor's degree studies in a relevant field. Some technical savviness is appreciated in the role, and you are motivated to constantly develop your ways of working. Furthermore, you have
- Advanced calendar management and prioritization skills
- Experience in inbox management, including emails, contacts and meetings
- Experience in travel arrangements and events management
- Professional communication skills in written and spoken English and German
- Project and/or process management skills: you can take ownership of selected processes (e.g. recurring team calls)
- Business acumen: ability to quickly grasp business priorities and understand action points
Your character:
- An ability to drive administrative processes and internal projects proactively and independently, taking the ownership of your responsibility area
- Efficient and organized working style
- Firm but friendly approach to all stakeholders
- An ability to stay organized in a fast-paced environment across a wide range of work streams
- An ability to handle confidential material discreetly
- A positive team player mindset with a working style that is flexible and solution oriented
The Team & We Offer
Velo Capital is the alternative real estate credit platform within Urban Partners. Velo Capital provides flexible real estate credit solutions to enable ideas and deploy capital to advance the transition to sustainable communities. Velo Capital currently advises four funds that are managing approximately €1bn AUM focusing on real estate credit investments in the German and Nordic markets. The latest fund advised by Velo Capital focuses on green financing in Northern, supporting the sustainable transition of urban spaces. Velo Capital today is a team of 21 credit professionals located across Germany, the UK and the Nordics.
You will be an integrated part of both the Velo Capital team and our Executive Assistant community. The role is part-time (50% or 20h per week). Your workplace will be our centrally located office in Munich.
Urban Partners is a growing international company, offering various possibilities for professional development, as well as the chance to participate in many joint social gatherings. The culture at Urban Partners is characterized by a blend of highly ambitious and driven individuals, along with a clear preference for teamwork and a values-guided culture.
Join us
If you feel we have just described you, please let us know more about you. Please attach your CV and application letter in English, using the apply link below. We are happy to answer questions for more information, so please contact Talent Acquisition Manager Viivi Tuhkala.
Viivi is best reached by e-mail [email protected].
Apply using this link:
https://urbanpartners.career.emply.com/apply/executive-assistant-part-time-munich/j3pq3q
We encourage you to apply as soon as possible as we review application on an ongoing basis.
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