Jobbeschreibung
Step out of your comfort zone, excel, and redefine the limits of what is possible. That's just what our employees are doing every single day – to set the pace through our innovations and enable outstanding achievements. After all, behind every successful company are many great fascinating people.
About Us
Our global HR Transformation & Operation organization is an international team of dedicated experts driving the transformation of the HR landscape within ZEISS globally by streamlining as well as digitalization and automation of processes. We are embracing technology and tools to address challenges and to better meet our business needs.
As a data-driven organization we are using analytics and data insights to support all our activities and to drive our strategic workforce planning.
The goal is to prepare ZEISS for the workforce of tomorrow. Join us on this challenging journey to transform our HR operations and become part of a great and diverse team.
About the Job
As Project Assistant to our Head of Global HR Transformation & Operation you will assist him in organizing a multitude of meetings, requests, and projects. You will effectively support in communicating with his team and other stakeholders to set the right priorities and keep a good oversight off all related matters.
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Overall administrative support for our Head of Global HR Transformation & Operation
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Coordinating and controlling of all on-going operational project activities in Global HR Transformation & Operations
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Supporting project & program leads (e.g. coordination and organization of project meetings, workshops and ensuring the right level of documentation)
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Evaluation and analysis of data to prepare/support decision making on executive level
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Managing and coordinating the executive's calendar efficiently and effectively
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Handling all forms of correspondence ensuring all communications are routed or handled with the right prioritization
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Planning and managing travel itinerary for the executive and some direct reports
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Organizing internal and external local and international events, workshops, and meetings
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Drafting and creating presentations and managing the organizations overall communications in cooperation with other team members
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Supporting on operational topics such as purchasing, order management, project controlling and office management
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Several years of professional experience as personal assistant in a large global organization and international environment
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High level of commitment, flexibility, and team spirit as well as the willingness to proactively take responsibility and drive smaller sub-projects
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Strong communication and organization skills paired with empathy
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A creative and pragmatic approach with a service mindset
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Experience in working with IT tools like Office365, SAP, ITSM
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Full professional fluency in English and German
Please send your application in English.