Job Description
We are seeking an enthusiastic and open minded team player for our chemical and biosciences journals publishing team. This is a great opportunity for a dedicated individual to become member of our highly motivated and inspiring team and support our Senior Vice President, Publishers and Editors and the department in the administrative and operational organization.
Thieme is a leading supplier of information and services contributing to the improvement of healthcare and health. Employing more than 1,000 staff, the family-owned company develops products and services in digital and other media for the medical and chemistry sectors. Operating internationally with offices in 11 cities worldwide, the Thieme Group works closely with a strong network of experts and partners. The products and services are based on the high-quality content of Thieme's 200 journals and 4,400 books. With solutions for professionals, Thieme supports relevant information processes in research, education, and patient care. Medical students, physicians, nurses, allied health specialists, hospitals, health insurance companies and others interested in health and healthcare are at the focus of Thieme s activities. The mission of the Thieme Group is to provide these markets with precisely the information, services, and products they need in their specific work situation and career.
Department: Thieme Science
Start: for the next possible date
Contract duration: unlimited
Working hours: part-/fulltime (at least 19h/week)
- With your outstanding organizational skills you are responsible for general secretarial and assistance tasks such as mail, telephone, correspondence, address maintenance as well as scheduling meetings and business trips for the Editorial Board members, and the colleagues in the department.
- You are talented in planning, coordinating, and organizing team events (internal and off-site) and congresses, including travel arrangements, both domestic and international, for the team members and board members. This may require assisting in the preparation and distribution of meeting agendas, minutes and materials.
- You ensure that all expenses and invoices are paid on time or submitted to finance controlling in a timely manner. This may require frequent liaison between finance, legal and editorial board members and suppliers.
- You help with the onboarding and offboarding of colleagues with IT hardware and software and other internal requirements.
- You are responsible for the contract management in English in close cooperation with the responsible manager.
- Set high quality standards by taking on project-related tasks in the field of journals in close cooperation with colleagues from the teams as well as contributing to the further development of our processes and systems using databases such as Klopotek and SAP.
- Show your expertise by being a competent and reliable support and contact person for international authors, editors, and societies and other external cooperation partners as well as close cooperation with colleagues from different publishing divisions and international locations.
- Secretarial, language or commercial training or studies, ideally with experience in an international environment
- Hard-working and dedicated to be responsible for administrative duties to ensure smooth running and efficient processes
- Be a proactive problem solver and team player with exceptional communication skills and meticulous attention for details
- Both experienced handling of modern office communication tools and proficient in MS Office applications; willingness to learn new systems and applications
- Resilience, ability to handle stressful moments, flexibility, service and customer oriented
- High degree of self-organization, as well as confident time and deadline management
- Great attention to details for input into databases and proactive to take actions or escalate matters as necessary
- Fluent in English and German (C1 or proficiency)
- Self-confident, loyal and prudent personality
- Mobile working within Germany and a workplace with state-of-the-art hardware
- 38-hour week with flexitime account for work-life balance
- A family-owned, international company undergoing digital transformation
- A new working culture characterised by empowerment, respectful collaboration and communication at eye level
- Support for your personal and strength-oriented career development through a comprehensive and individual programme of the Thieme ACADEMY
- Space and framework for forward-looking innovation with a focus on digitalisation
- Various health and sports programmes