Office Manager – Publieurope Ltd Munich (Germany)

Job Description

We are seeking a versatile and highly organized professional to join our team in a multifaceted role that combines the responsibilities of Office Manager, Personal Assistant, Team Assistant, and Sales Backoffice support. The ideal candidate will possess excellent communication skills, a proactive attitude, and the ability to handle multiple tasks efficiently.


Office Management:

  • Oversee and negotiate service contracts and insurance to secure better terms.
  • Ensure smooth and qualified internal and external communication.
  • Liaise with property management for facility-related issues.
  • Manage office space and coordinate front-office activities, including welcoming and hosting guests.
  • Operate the telephone and mail center.
  • Procure office supplies and maintain inventory.
  • Manage and track company assets.

General Administrative Tasks:

  • Review and verify invoices.
  • Handle expense reports and manage business credit card and travel costs.
  • Maintain petty cash.
  • Collaborate with colleagues in the administration department.

Executive Assistance:

  • Plan, coordinate, and monitor appointments, meetings, and travel arrangements.
  • Handle business correspondence in German, English, and Italian.
  • Undertake special tasks and participate in projects and events.
  • Save and update contact information.

Team Assistance:

  • Support the local team with IT needs.
  • Actively assist business services teams (IT, HR, Finance, Marketing) in daily operations and specific projects to ensure and streamline office processes.
  • Manage timekeeping, vacation, absences, and sickness records.
  • Perform back-office tasks for the sales department.

  • Proven experience in office management, personal assistance, or team assistance roles.
  • Excellent organizational and multitasking skills.
  • Strong communication skills in German, English. (Italian nice to have but not binding)
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
  • Affinity with IT-related topics.
  • Ability to work independently and as part of a team.
  • High level of discretion and professionalism.
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