Job Description
Urban Estate Ltd. is a full-service general contractor for hotels, office buildings, shops, restaurants, and residential properties.
We are looking for a new colleague to join our young and dynamic team, to implement exciting projects:
Office manager
Location:
- Germany, München.
- Ensures the smooth running of the daily work in the office.
- Maintain organized electronic and physical filing systems for confidential documents, contracts, legal agreements, and other important records.
- Manages cash flow and transfers between accounts with approval from the Manager.
- Performs the secretarial, scheduling, and administrative work in the office.
- Provides support and oversight to major projects/initiatives.
- Assisting with proposal and contract preparation.
- Finance, HR and similar assistant tasks.
- Handling telephone calls, expense reports, and timesheets.
- Excellent knowledge of German employment laws.
- Liasing with head office, keep in touch with colleagues.
- Issuing performance certificates and preparing contracts.
- Filing the operational and project documents (invoices, contracts, performance certificates, delivery notes), scanning and backing up the documents to a central server.
- Register and maintain of the Capex spreadsheet (financial and contract register).
- At least 3-5 years experiences in similar role.
- Strong communicational skills, and problem-solving attitude.
- Excellent time management and organizational skills
- Ability to always maintain discretion and confidentiality.
- Fluenty in English and German
- Proficient in multitasking and time management
- Reliable software user knowledge (Excel, Word, Power Point)
- Driving license.
Language skills:
- Business English and German language skills.