Office Manager (all gender)

Job Description

About Us

With unmatched technology and category-defining innovation, Icertis pushes the boundaries of what's possible with contract lifecycle management (CLM). The AI-powered, analyst-validated Icertis Contract Intelligence (ICI) platform turns contracts from static documents into strategic advantage by structuring and connecting the critical contract information that defines how an organization runs. Today, the world's most iconic brands and disruptive innovators trust Icertis to fully realize the intent of their combined 10 million contracts worth more than $1 trillion, in 40+ languages and 93 countries.

About the Team

Who we are: Icertis is the only contract intelligence platform companies trust to keep them out in front, now and in the future. Our unwavering commitment to contract intelligence is grounded in our FORTE values—Fairness, Openness, Respect, Teamwork and Execution—which guide all our interactions with employees, customers, partners, and stakeholders. Because in our mission to be the contract intelligence platform of the world, we believe how we get there is as important as the destination.

Icertis, Inc. provides Equal Employment Opportunity to all employees and applicants for employment without regard to race, color, religion, gender identity or expression, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Icertis, Inc. complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. If you are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to [email protected] or get in touch with your recruiter.

About The Role

We're excited to share our search for an Office Manager based at our office in Frankfurt, Germany.

As Office Manager, you will play a pivotal role in ensuring the smooth and efficient operation of our office environment. Your responsibilities will encompass a wide range of administrative and support tasks, to ensure we maintain an organized, productive, and positive workplace for our Icertians and visitors to the Frankfurt office.

You will be the central point of contact for a variety of office-related matters and play an important part in fostering a conducive working atmosphere for all.

This is an exciting office-based role where you'll have the opportunity to collaborate in person with our dynamic team, working on-site five days a week.

• Oversee and coordinate daily administrative tasks and activities to ensure seamless office operations in a hands on and proactive manner.
• Manage office supplies, including inventory, such as refreshments, office equipment and utensils, pro- actively facilitating the needs of the team.
• Act as the liaison between building management and the company to ensure a fully functional office environment.
• Schedule and coordinate meetings, conferences, and other office events as required. Including arranging hotels, transportation, restaurants, etc.
• Respond to general enquiries and requests, both internal and external, in a professional and timely manner.
• Provide support for offices in EMEA, currently Munich and Paris, regarding administration tasks and initiatives.
• Vendor management for office supplies and services, ensuring service levels are maintained, invoices processed and paid in a timely manner and negotiation of costs.
• Assist with onboarding and offboarding of employees including configuration of laptops (supported by IT Team), sending and receiving laptops, couriering equipment and items to remote employees
• Manage office badges.
• Assist in scheduling of interviews and providing support for regional Recruiter e.g. liaising with candidates and meet & greet candidates.
• Participate in and lead various wellbeing and social initiatives for the office and EMEA.
• Provide administrative support to EMEA HR team as required.

• Proven experience as an Office Manager or in a similar administrative role.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills with the ability to work in business English and German, both oral and written.
• Proficient in office software, ideally Microsoft and technology.
• Problem-solving and decision-making skills.
• Ability to work independently and collaboratively in a dynamic environment.

Concerned you don´t meet every qualification? Don´t let it stop you from applying!

Icertis is committed to building a diverse, inclusive, and authentic workplace. If you are excited about this position but don't meet every qualification in the job description, we encourage you to apply anyway – you may just be the right candidate for this or other positions at Icertis.

Join our team and experience a supportive and modern workplace that values your growth and well-being. We offer a permanent position with an open, flat-hierarchy culture, a collaborative team spirit, and a modern working environment equipped with the tools you need, including a company mobile phone and laptop. You'll enjoy a comprehensive onboarding program, ongoing training, and coaching opportunities to support your career development. Our on-site canteen, fresh fruit, free drinks, and twice-weekly lunch subsidies ensure you're fueled for success. Plus, benefit from great transport connections and parking options. We also celebrate success with bonuses and company events to recognize your contributions.

View More