Job Description
Ecovis is a leading global consulting firm with its origins in Continental Europe. It has over 12,000 people operating in over 90 countries. Its consulting focus and core competencies lie in the areas of tax consultation, accounting, auditing and legal advice.
The particular strength of Ecovis is the combination of personal advice at a local level with the general expertise of an international and interdisciplinary network of professionals. Every Ecovis office can rely on qualified specialists in the back offices as well as on the specific industrial or national know-how of all the Ecovis experts worldwide. This diversified expertise provides clients with effective support, especially in the fields of international transactions and investments - from preparation in the client's home country to support in the target country.
In its consulting work Ecovis concentrates mainly on mid-sized firms. Both nationally and internationally, its one-stop-shop concept ensures all-round support in legal, fiscal, managerial and administrative issues.
The name Ecovis, a combination of the terms economy and vision, expresses both its international character and its focus on the future and growth.
Office Manager (m/f/d)
In this role you will support the Management Board of ECOVIS International in our head office in Berlin with administrative tasks. Coordinate and prepare documents, support with trip planning and booking and complete the monthly travel expenses for the president of our association. You will also help with external information requests from our international network.
In this role, you will
- Support with administrative tasks, answer queries over the phone and by email (English/German)
- Coordinate, prepare and collect documents and answer business mails
- You'll make travel arrangements, prepare detailed itineraries, provide the needed confirmations and finalise bookings
- Support with preparation of accounting documents (control invoice receipts and organise the correct further processing and filing)
- Track leave arrangements and sick notes of the team and update data files
- Maintenance and service of the document server and of the archive
Background:
- Previous experience could be a Team assistant, management assistant, or secretary - Applicants from similar professional fields or other backgrounds will also be welcome if your skills match with the job requirements
- Intercultural experiences or a migration background would be a plus but is not a must
Skills:
- Fluency in English and German
- You know how to handle any logistics and tasks with the common programs of Microsoft office
- You are detail-oriented and with strong organisational skills
- You're quick to pick things up and love to be in contact with our international partners from all over the world
- You are open-minded and you are sensitized for cultural differences
- With your pro-active attitude, self-discipline, self-independence and openness you are ready to work both in team and independently
- You have a strong sense of responsibility and confidentiality
- You have a structured way of thinking and strong communication skills, both in speaking and writing and with a good sense of humour.
Traits:
- Quick learner and flexible to adapt to change.
- Hands-on mentality with a focus on execution.
- Taking ownership and being proactive.
- Open-minded, give and receive open, direct and timely feedback.
- 40 hours full-time job at our head office ECOVIS Europe AG very close to Berlin's main station
- Accelerate your career growth by joining one of Germany's 1000 Top National Employers 2020, named by Focus Business
- Take advantage of many opportunities of employee benefits and offerings