Job Description
Due to the need for additional resources for our Programme Planning and Control Office, within the Directorate of Programmes at its Headquarters in Garching near Munich, Germany we are looking for someone to fill the position of Programme Controller.
This is an excellent opportunity for professionals who have experience in programme/project control and project management within scientific projects and who wish to play a key role in large international projects. You will become part of the Programme Planning and Control Office within the Directorate of Programmes.
Within the Directorate of Programmes and the Directorate of Engineering you will be responsible for all activities related to budget preparation, schedule management, project/programme control, risk management, performance management, reporting and support to the project management processes for the development of complex state of the art unique astronomical projects. You will work in close collaboration with the various Programme and Project Managers, to advise them on ways to optimize the utilization of the assigned budget and resources and how to mitigate critical path issues within the relevant schedules.
Main Duties and Responsibilities:
- Establishing and maintaining the detailed programmes/projects schedules in close collaboration with the Programme/Project Managers (this includes schedule roll-up, critical path analysis, cross dependency monitoring, milestones trend analysis); Preparing project/programme budgets and consolidating resource plans;
- Managing project/programme fund commitments, performing budget implementation and year-end closure exercises;
- Maintaining project/programme procurement plans in close collaboration with Finance and Contracts and Procurement departments;
- Supporting the preparation of ESO's long term financial plan (this includes medium/long term affordability analysis and scenario analysis);
- Monitoring the performances (cost, schedule, risks) of both ESO internal activities and contracts under the supervision of the relevant Programme/Project Manager. This includes application of Earned Value Management techniques, development of ad-hoc KPIs and Scorecards;
- Participating to the preparation of Call for Tender packages and the negotiation process with selected bidders;
- Delivering a variety of financial and programmatic reports to the relevant programmes/projects' stakeholders;
- Contributing to the preparation of reports for ESO's governing bodies;
- Maintaining, planning and controlling best practices and ensuring related implementation across ESO projects;
- Supporting Risk Management process within the Department of Programmes (this includes regular update of a risk register, cost and schedule impact analysis, Monte Carlo simulation);
- Supporting several process improvement initiatives within ESO e.g. design and implementation of the new ERP system.
The duties for this position are not limited to the above and a flexible approach together with a strong capacity to adapt is essential.
Reports to:
Head of Programme Planning and Control.
Key Competences and Experience:
Essential Competences and Experience:
- At least five years of working experience in a similar function with deep involvement in project/programme control and project management preferably in the context of scientific projects
- Solid knowledge of ERP (Enterprises Resources Planning) and project planning/scheduling tools (e.g. Open Plan, MS Project, etc)
- Budgeting, cost control, scheduling and resources planning
- Project and risk management, including cost risk analysis;
- Proficient Microsoft Office skills (incl. advanced Excel);
- Experience in projects performance evaluation based on analytical techniques;
- Capacity to analyse a large amount of data and use them to draw conclusions and perform detailed assessments/reports. Strong negotiation skills to be able to work across teams both inside and outside ESO
- Strong multi-tasking and organisational and time-management skills with ability to prioritise your own activities;
- Excellent verbal and written communication skills;
- Strong interpersonal skills and good teamworking skills;
- Ability to rapidly acquire and process information from the various projects stakeholders and adapt to ESO specific context and environment including ESO's matrix structure;
- Pro-active approach to contribute ideas for improvement and future developments.
Desirable Competences and Experience:
- Experience as user of Deltek Open Plan and Atlassian JIRA would be an asset
- Ability to and experience of working efficiently within an international and multi-cultural environment both independently and within a team.
Qualifications:
A Master's degree in engineering or other relevant field is required. A bachelor's degree in the subjects mentioned above may be accepted in lieu of master's degree with at least three years additional directly related professional experience.
Language skills:
A very good command of the English language - verbal, reading and writing is essential and a working knowledge of Spanish would be an advantage.
Remuneration and Contract:
We offer an attractive remuneration package including a competitive salary, comprehensive pension scheme and medical, educational and other social benefits, as well as financial help in relocating your family and support to place your child/children in daycare.
Our Salary Structure
ESO's salary structure is based upon a range of career paths which reflect the nature and level of our jobs. Each career path is made up of two or three grades which are used to further reflect experience.
Please follow this attached link for more details https://www.eso.org/public/jobs/conditions/intstaff/salary-structure/
ESO aims to support members of personnel in maintaining a good work-life balance (https://www.eso.org/public/jobs/conditions/intstaff/#work-life-balance) between their professional and private life. ESO is also committed to offering family-friendly support (https://www.eso.org/public/jobs/conditions/intstaff/#family-friendly-support), creating a work environment and policies which allow staff to balance their professional and private responsibilities through flexible and mobile working arrangements and financial support for families.
The contract is for a fixed term duration of three years and is subject to successful completion of the probation period. There may be a possibility of extension(s) subject to individual performance and organisational requirements, and as defined in the applicable policies and staff rules and regulations.
For any further information, please visit ESO's conditions of employment (https://www.eso.org/public/jobs/conditions/). Please note that the contract policy and in particular the regulations concerning fixed-term and indefinite contracts are currently under review which may lead to changes in the contractual conditions applicable to this position.
Duty Station:
ESO Headquarters at Garching, near Munich. To execute the listed functions, some short-term business trips to Europe and Chile might be required.
Career Path: V
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